How to Better Organize Your Cellphone

How to Better Organize Your Cellphone

We love our cell phones and tablets. But when was the last time you looked at all the apps you have accumulated? Some people can scroll screen by screen searching for the app they want and it’s hard to find among all the useless apps they have on their devices. How to better organize your cellphone?

  1. Delete –Just like we need to clean out our refrigerator or closets, we need to declutter our cellphones. Ask yourself which apps you use the most in your day to day life. Not sure which apps you use vs. those you don’t? Check your phone’s battery and data usage in “Settings”. The apps that draw the least power or use the last amount of data are the ones you don’t need. Delete anything with a low data usage in particular.
  2. Folders –For some apps it may make sense to create folders on your screen to help manage those apps that you use but not frequently. I have a folder on my iPhone for all the airlines. I don’t use them often but when traveling, I like knowing I have the app on my phone for each airline I will be using. Google ‘how to create folders’ for your model of phone.
  3. Organize –Put the apps that you use most frequently on the first screen, so you don’t have to scroll through the screens to find the ones you want. On an iPhone, when you add an app, it goes to the last page or first open slot. You can move the apps around to suit your needs.
  4. Home Screen –If you have an iPhone you can store 4 of your most used apps in the dock. No matter what screen you are looking at, the 4 apps on the bottom always are visible. I keep my phone, email, safari, and calendar in my dock as they are the ones I use the most. Customize based on your preference.
  5. Storage –Use the cloud for storage and back up. This will help save memory on your phone. Photos, music, and video take up a lot of room on your phone. Putting them in the cloud saves space and memory. Depending on how much you need to backup and store, most cloud services are free. If they do charge, it is not that much per month. Well worth it in case your phone dies or is lost.
  6. Streaming– Using a streaming service such as Spotify or Pandora allows you to listen to any music but not have to store the music on your phone. They all offer a free version so decide how much you will use the service and if you want to be ad free by paying a monthly fee. If you use these services, decide if you will use data for them, or just run them over Wi-Fi when it is available and update your phone’s settings accordingly.
  7. Backup!– I mentioned backing up your phone in the storage section, but it needs to be repeated. I have worked with a lot of clients who never backed up their phone or thought they were only to find themselves without precious photos, text messages, videos, etc. BACKUP your phone on a regular basis. It is worth the extra money!

Photo: Pixabay  Approved for Reuse

Happy 4th of July!

Boston Professional Organizer, 4th of July

Happy 4th of July! Enjoy this patriotic holiday if you live in the United States by taking the day to celebrate our country’s history and freedom.

Photo: HuffingtonPost

5 Ways to Declutter Your Beauty Sample Stash

5 Ways to Declutter Your Beauty Sample Stash

We all love the thrill of getting free stuff, and in the world of retail beauty products, free samples are abundant.  All of the major department store brands: Clinique, Estee Lauder, and Lancôme off regular “bonuses” that include a cosmetic case filled with new products. Sephora provides three free samples with every online order. There are also those enticing, low-priced trial sizes perched near the checkout counter of every beauty department or beauty store.  All those beauty bonuses and trial sizes can become clutter if we aren’t careful. Let’s talk specifically about the free samples that come with certain beauty products. How can we declutter our beauty sample stash?

  1. Just Say No– The easiest way to keep the excess out of our lives is to not bring it in our homes in the first place. If you are offered any free samples, say no to the items you know you won’t use. For example, I don’t wear perfume. So many of my clients have various sensitivities so I avoid perfume. Therefore, if I am offered a perfume sample, I say no thank you. I say the same when I am purchasing a product during “Bonus Days”.
  2. Try it– How many times do we bring beauty samples home and they just sit on our bathroom vanity? If you are unsure of a color and how it will work with your skin tone or type, try it. You can do this by visiting the retailer who sells it and asking them for a complimentary sample. Most of these samples will be smaller than a typical trial size, in a recyclable container. Instead of hanging onto it, you can easily throw it away.
  3. Commit to Use– Have a plan for when you will try each new sample you pick up, and how long you will try it before making a decision to purchase the full-size version. Stick to this plan. Even if you do decide you like a sample, unless it works noticeably better than the product you’re replacing, use up the old product first before you purchase the new one.
  4. Share–If you decide you don’t like an unopened sample and don’t intend to use it, offer it to friends, family, or a local women’s or homeless shelter or food pantry that accepts these items.
  5. Regroup– Sort your samples into groups according to occasion. I have three: Special Occasion, Every Day, and Weekend. Samples of full-coverage foundations, long-wearing primers, and eye liners go into my “Special Occasion” group. I so rarely wear these products that I don’t need more than a sample size on hand. My “Every Day” collection includes new BB Creams, blushes, and skin treatments to try for work days. My “Weekend” stash has tinted moisturizers and multi-purpose highlighters I can toss on quickly when I want some coverage, don’t need a full “face”. Use up the samples in each group before accepting more or buying more trial sizes.

Using these tips will make not only your beauty sample stash, but your entire beauty regime more organized.

Photo: www.pixabay.com; Approved for Reuse.

Moving Tips for a Smoother Transition

Moving Tips

Summer is a popular time of the year for moving. According to Money.USNews,around half of all moves take place between May and September. It makes sense as college students are vacating their rental apartments, the weather is better, and school aged children are out of school and therefore it is less disruptive for the family. How can you ensure your move goes smoothly?

  1. Hire a moving company – I know you think you can do it all yourself but given the amount of time and physical toll it takes on your body, hire the professionals to do the work for you. Your friends and family will be so appreciative!
  2. Edit your possessions – Why move items you don’t want, use, or love? Taking the time to make the hard decisions now will ensure you have less to unpack at your new home and less freight to move.
  3. Create a timeline – Use your calendar to help guide you and keep you on track. Once you know the move date, you can figure out the best day to cancel your utilities and turn them on in your new location. It also gives you the end goal, so you can hopefully strategically edit your possessions and/or pack up your belongings, so you are not waiting until the last minute to do it all.
  4. Label everything – You will be so grateful at the other end if you know which box the coffee maker or bed sheets are in, so you can settle in faster. I always have my clients make a few boxes label ‘Open First’ and inside are all the immediate items they will need upon arrival in their new home. Electronic chargers, toilet paper, paper towels, daily medicine, bedding; just to name a few. What immediate items would you need to have access to in order to settle in faster?
  5. Pets/children – On the day of your move, do yourself a favor and have someone watch your furry and human children. Now is not the time for your pets to run away while the doors are open all the time while movers are in and out. Your children may also get under foot and it may be a traumatic day for them to see all the stuff in your house leaving.

Moving is stressful. There are ways to minimize the stress and these are just a few to help you have a smoother move. Happy trails to you!

3 Ways to Get Ahead of Summer Plans

3 Ways to Get Ahead of Summer Plans

It’s time to start focusing on summer plans. If you haven’t already signed up your children for summer camp, now is the time while you may still have options. Have you decided on your final destination for your summer vacation? Have you planned your vacation days off from work? How can we stay organized in the next few months with all these events in the midst?

  1. Use your calendar – I just finalized my summer trips and have them blocked out in my calendar. I now know when I am going to be gone and more importantly, when I am able to tackle any projects. I have identified a few priority tasks that I want to accomplish this summer and only chosen 2 out of my list. I don’t want to overwhelm myself and make summer a miserable time. I still have the list of tasks I want to accomplish but am not putting a ton of pressure on myself to tackle them all.
  2. Launching pad – We all know summer adds another level of given clutter. We have the additional outdoor items that creep into our entry areas. The sunglasses, sunscreen, towels, sporting items, and other items that your family only does in the summer. Now is the time to establish either bins or hooks or bags that can hold such items to ensure that they are off the floor and an ugly mess.
  3. Enlist others – Hopefully your summer schedule isn’t as hectic as other times during the year. Try to include others in the decluttering process. Make it part of the night time routine to restore order to the rooms that were used during the day. It is a great life lesson to teach to everyone so that the clutter doesn’t get so out of hand that it is such a chore to restore it back in order. Bonus; it everyone does it now, it will make the rest of the year oh so much organized and less for YOU to have to do!

How do you stay organized in the summer months?

Happy Memorial Day!

Memorial Day

Wishing you all a happy Memorial Day. Looking for some facts about Memorial Day and how it all started? Here are a few fun factsto share with your family and friends. Enjoy your holiday!

Photo: Almanac

5 Ways to Get Motivated to Get Organized

5 Ways to Get Motivated to Get Organized

You’re done. Done with stuff EVERYWHERE. Done with not being able to find anything. You have decided once and for all you are going to get organized. Great! Now comes the hard part of actually doing it. It’s time to get motivated.

  1. Invite Guests– Will there be guests showing up in the future? There is nothing more motivating that having a drop-dead date to get you closer to your goal. It’s important to be realistic and giveyourself a window of time before inviting them over. Scheduling it too soon is only pure torture – be kind to yourself!
  2. Listen to Music– Start movin’ with some tunes. Every person is motivated by different melodies. It can be upbeat music, or soothing music. Whatever your preference, music will pushyou when you get stuck. I use Pandoraand choose one of my favorite songs. Pandora will select songs similar to the one you chose and most times it is just what I need to listen to. There is a free version as well as a subscription version.
  3. Take a Picture– Seeing your space through the camera is a totally different view than with your own eyes. I also encourage people to do this to see that they are making progress. Taking photos as you work will show you allthat you have accomplished.
  4. Set a Timer – I recommend using a timer to keep you on track. It is a great motivator when you know you only have to work for a certain time period. When the time expires, you might want to continue working since you’re in the groove of organizing. Using the timer also helps you stay on track if you have other obligations for that day. Starting earlier in the day will also ensure that you get the organizing done before you waste the day away on other tasks.
  5. Keep it Simple– If you are dragging your feet to getting organized, the last thing you want to do is to make it complicated. Keep in mind the person who will be using and maintaining the area that you are organizing. Labeling will be very useful so everyone knows where to get and put an item away after use. You don’t want to be the only person responsible for maintaining order in your home.

How do you stay motivated? Share so others can benefit from your ways.

Image: The Container Store

Do or Don’t: Drop Zones

Your keys likely land in a drop zone. Your kids’ backpacks have a drop zone. The dog leash…drop zone. How important are drop zones in one’s house? I believe they are a necessity.

The most important area in a home that needs a drop zone is where you enter and exit. For some households, that may mean the mud room. For others, it may be the area by their front door. Having dedicated spots near where you enter your home is going to help you keep and stay reasonably organized for success.

The number of people who live in your home will dictate how many people can store their belongings in the drop zone space. If you are fortunate to have a large closet where you enter the home or a large mud room, you won’t have to be so limiting in the quantity of shoes or coats that each member of your family can keep in that area. If you are tight on space, then you may only be able to keep a certain number of in-season items per person. The overflow of shoes and coats may have to stay in each person’s bedroom or be stored in another closet or location in your house.

If you’re planning a drop zone by the entry, there are a few things to ask yourself:

  • Is there enough space to have dedicated areas for backpacks, briefcases, and purses?
  • Is this the best spot to hang keys when you get home?
  • Is there room to keep an electronic charging station so your device is charging overnight and ready for you the next morning?
  • How best can you configure this space to meet the needs of your family?

Drop zones may also be necessary if you live in a multi-level home. Running up and down the stairs gets old fast! Let’s face it, we can be a bit lazy. It’s easier to put down items and gather it all at once before heading up the stairs.

One may also decide that having a drop zone in a bedroom or office is necessary. I think your family and habits will dictate if you need this. Not every family has the same needs, but if items are just being dropped in a room, that may be an indication that you need to consider how to best handle this self-proclaimed drop zone.

The best way to know how you need the drop zone to function is to see what lands in this spot!

Do you have drop zones in your home? If so, what rooms?

Image: California Closets

Tip Tuesday: Last-Minute Tax Tips

Last-Minute Tax Tips

There are many positives about tax day. I’ve heard of Chipotle giving away free burritos. Free gifts at retailers. Free coffee. Come on, it’s pretty awesome…if you’ve actually filed your taxes. If you haven’t, it can feel oh-so overwhelming. It’s time to get organized! Now keep in mind: I am a professional organizer, not an accountant. Everyone should check with their own accountant to see what will work for them. I am merely offering some suggestions that may help my clients when working on their taxes.

Below are a few quick tax organization tips (assuming you have at least filed for a tax extension).

  1. Gather Your Tax Documents– The first step is putting a system in place for storing your tax-related documents. Gather your W-2s, 1099s, insurance forms and other items that you have either received in the mail or downloaded. Having these all in one place makes sure you don’t overlook one.
  2. Review Last Year’s Taxes– Look at your taxes from last year to make sure you don’t overlook an important aspect of your taxes. Additionally, make note of what major life changes have happened. Did you have a new child? Did you buy a home? Did you invest money? Everyone’s situation is unique and therefore make sure you have what you need.
  3. Make Note of Deductions– You will need receipts, cancelled checks or statements that support what you can deduct. If you are audited, you will need to provide documentation so before you estimate your deductions, back it up by having proof of such deduction. Don’t beat yourself up if you can’t find what you need. Let it go for this year and make a commitment to yourself to create folders or envelopes to hold the receipts starting now for next year’s taxes.
  4. File Online– First, make sure you have at least filed the necessary paperwork for an extension. Secondly, file online! The IRS processes your return faster when you E-file. Bonus: avoid the time it takes to go to the post office and wait in line to mail your return by certified/return receipt mail (and yes, make sure if you do paper returns, that you mail it via certified/return receipt mail to verify you did indeed mail your taxes.)

Once you press submit, and file your taxes, it’s time to celebrate. Grab that burrito, sip on your coffee, or simply throw your feet up and relax – the worst part of the year is OVER.

Image:Pixabay

3 Things to Get Rid of While Spring Cleaning

3 Things to Get Rid of While Spring Cleaning

We’re still waiting for the arrival of warmer weather in New England, but we’ve officially entered spring cleaning season. Have you started yours yet? In order to do a bang-up job, you may realize that some of your cleaning supplies and tools need some sprucing up. Your cleaning is much less effective when you don’t have the proper equipment.

When you grab for your tools, take a closer look at these items to see if they need replacement:

  • Mops and brooms– In my opinion, a dirty old mop is about as effective as a bladeless knife. It is hard to clean when the mop itself is the problem. Have you considered a mop that uses a microfiber cloth instead of the type that needs wringing out? It may be time to rethink the type of mop you are using. You can also save time and space by not having a separate bucket to wring out your mop. Additionally, keep in mind the type of flooring that you will you be cleaning. Make sure the mop matches your floor type.
  • Buckets– Most households have two buckets – one for carrying cleaning supplies and the other for cleaning solution. If your bucket handle is falling apart, it’s time to buy a new one! If you use your bucket only to make a water-based solution and the bucket is cracked or dirty looking, it’s time to buy a new one. Ensure these buckets are functional in advance, saving yourself frustration and time once you finally do get down to the nitty gritty of the actual cleaning!
  • Cleaning Gloves – Let’s face it – no one wants to be touching dirty, dusty, yucky places, right? Using gloves is one way to make sure your hands do NOT touch the gross areas. However, are your cleaning gloves also gross? If they could be classified as a biohazard, well, it’s time to get rid of them, too, and buy some new ones. If you (and your budget) are in the mood for some fancy gloves, check out these gloves. This purchase just might make the whole spring cleaning task more palatable if you can look at something pretty and whimsical while tolling away to beautify your home!

It’s a good practice to take a monthly inspection of your cleaning items to double check that they’re ready for proper use. By staying on top of your tools, you can ensure a streamlined cleaning experience in the future.

Image: The Container Store

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